Thank you for chairing a session at the 22 International Farm Management Association Congress.

Whilst we don’t anticipate any changes please check the program again here prior to your session. You will also find the program details in the printed Program.

The objective of IFMA is to further the knowledge and understanding of farm business management and to exchange ideas and information about farm management theory and practice throughout the world.  The specific theme of IFMA22 is ‘Growing agriculture at 41 Degrees South’, although Tasmania is seen as an example that will be applicable to other regions around the world.

The contributed papers sessions are opportunities to draw together and highlight key points on selected farm management themes that relate to growing the farm-gate value of agriculture.  As a chairperson you play a key role in ensuring that this happens by managing questions and discussion.  It may be necessary for chairpeople to summarise questions posed from the floor – please ask for question clarification if necessary.

Good time keeping is essential throughout – please do not allow speakers to exceed their allocated time.  This is particularly important as some audience movement between parallel sessions is expected.  Starting and ending on time is critical to minimise the potential disruption that can occur from people coming/going during presentations.

Speakers have a total of 15 minutes, comprising 12 minutes for the presentation and 3 minutes for questions.  Some sessions have a further 15 minutes after 4 contributed paper presentations, for discussion.  In other sessions authors of posters each have 3 minutes to provide a very brief outline of their paper.  Poster authors are permitted a maximum of 2 PowerPoint slides to accompany their oral presentation.

Please remind attendees to switch off their mobile phones at the start of each session.

The congress language is English but please remember the audience is international: any acronyms should be explained when first used and colloquial terms should be avoided.

Introducing speakers:  All abstracts are available on the conference website and contain the information to introduce the speakers with their affiliation
A printed booklet will also be available for you in the session room.

Final discussion periods in these sessions should be used to review what has been learnt from the papers presented, any additional knowledge held by the audience and to identify specific points where the group feels further research is required.

Below are some tips to assist you with the chairing process. Most importantly, please ensure you start and finish all presentations on time and keep to the order in the program.

Before the Session

  • Please go to your session room 15 minutes prior to the start time to meet the presenters, to familiarise yourself with the room and to introduce yourself to the AV technician allocated to your room. There will be technicians roaming between the session rooms to load the presentation files and to trouble shoot any technical issues should they arise.
  • There will be a chair table set up in the room with time cards (5 minutes, 2 minutes, 1 minute), a bell for signalling the end of each presentation and a microphone.
  • Advise the presenters that you will be signalling the time and ringing the bell when they have to stop.
  • Presenters will load their slides in the Speaker’s Prep Room prior to the session. If they have not done so please direct them to the AV technician in the room.
  • Presenters will be asked to sit in the front row of the theatre so they can move to the lectern quickly at the end of the previous presentation.
  • You will be advised of any housekeeping items or program updates by the registration staff or committee. Please announce these at the beginning of the session.
  • In larger rooms there will be a Q&A microphone on a stand in the aisle. Ask a member of the audience to be a microphone ‘runner’, if required.

During the Session

  • Begin the session on time, announce any housekeeping and ask that all electronic devices are to be turned to silent.
  • Please use your phone to keep to time (your phone is more accurate than having individual clocks).
  • Introduce each presentation with the title, the presenter and the presenter’s affiliation.
  • If a presentation is withdrawn or a presenter does not arrive do not bring the next presentation forward, use the time for questions (delegates will be planning to come to presentations based on the published session times).
  • Ensure each session starts and finishes on time.
  • At the end of each presentation be prepared to ask a question if no questions are forthcoming from the audience and time allows.
  • Do not ask any questions if the presenter has used all their allocated time.
  • At the conclusion of the session thank the presenters.
  • Use any remaining time for questions and discussion.