SUCCESSFUL SUCCESSION PLANNING THROUGH EFFECTIVE FAMILY COMMUNICATIONS

Jeffrey E. Tranel1, John P. Hewlett2, Vanessa Tranel1

1Colorado State University

2University of Wyoming

 

ABSTRACT

The average age of farmers in the United States continues to increase each year. Data suggest that many current farmers and landowners are or should be considering the transition of their businesses – ownership and management – to the next generation.  In addition, many are concerned about sharing their legacies with children, grandchildren, friends, and others, where legacy covers a lifetime of achievements and the context in which that lifetime will be remembered.

Extension specialists in many U.S. states offer programming to assist farm families with transition planning. More than 300 farmers and ranchers recently participated in estate and succession planning workshops conducted by Colorado State University. Assessment questions were asked at the beginning, end, and throughout the workshops using a personal response system to collect anonymous answers.

Responses suggest that less than half reported engaging in intra-family discussions about succession planning. Many heirs had not been told about their parents’ wishes regarding the future of the farm business. Members of both generations (parents and children) admit that they have not discussed end-of-life plans, even further confounding the problem.

There are two basic types of meetings for families operating a business: (1) family council meetings and (2) family business meetings. There may also be a need for business managers to meet to make decisions not directly affecting the family; such as what crops to grow or when to market grain or livestock.

Family Council Meetings are intended to provide a communication forum to keep the broader family informed of what is going on in the family business as well as the current and anticipated role of the family. These meetings are typically comprised of the broader family, including spouses, in-laws, children, grandparents and grandchildren whether active or non-active in the family business.

Family Council Meetings should be held when there is sufficient time available for discussion and few interruptions and in a neutral, non-family related location. There should be an agenda, a person to lead the discussion, someone to record meeting minutes, and other common features of a business meeting. A non-family member, trained as a facilitator, may be desired to keep the discussion flowing smoothly, to quiet talkative, over-bearing family members, to encourage less talkative people to share their thoughts, and to create a safe environment.

Family Business Meetings are dedicated meetings for family members who are working together in the business to deal with the interaction between the family and business. The agenda of the meeting can be primarily business issues or primarily family issues or both.

Farm families holding regular family council meetings and family business meetings report: (1) greater family harmony, (2) greater comfort with who will take over the family business, (3) increased understanding about the extent of the retiring generation’s financial needs and resources, and (4) smoother management and ownership transitions. By taking a proactive approach to succession planning, individuals and families can help ensure that they are remembered in the best possible light and that their life’s work will more successfully transition to future generations.


BIOGRAPHY

Jeff Tranel was raised on a large beef cattle operation in Colorado and Wyoming. He has been an agricultural and business management economist with Colorado State University for more than 30 years. His professional interests focus on estate planning, business succession, financial management, income tax management, and human resource management. Tranel has addressed audiences and worked with more than 10,000 farm and ranch families in 25 U.S. states and four other countries. He sits on the National Farm Income Tax Task Force. Jeff has authored or co-authored a book on human resource management, numerous fact sheets, and ten on-line courses.John Hewlett has been a Farm and Ranch Management Specialist with the University of Wyoming for more than 25 years. He delivers more than 35 educational programs each year, has provided technology support for more than 100 webinars, and developed and maintains numerous web sites. Hewlett has authored or co-authored 15 books and more than 82 Extension and Research Station Bulletins. He and his family operate a small diversified farming operation.Tranel and Hewlett are founding member/owners of RightRisk LLC – a premier organization helping agricultural firms and farm and ranch families better understand their problems associated with financial, market, production, institutional, and human risks. Vanessa Tranel is a 4-H Youth Development Specialist with Colorado State University Extension. She was raised on a dairy farm and has more than 20 years of experience helping youth develop life skills through county-based 4-H programming and on five military installations in Colorado.

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IFMA

The objective of the International Farm Management Association is to further the knowledge and understanding of farm business management and to exchange ideas and information about farm management theory and practice throughout the world. The IFMA is a non profit-making organisation and currently the Association has members in over 50 countries.

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Tourism Tasmania, Barnbougle Dunes, Ray Joyce, Health Holden, Graham Freeman, Joe Shemesh, Glenn Gibson, Hobart City Council, Nick Osborne, National Trust Tasmania, Dale Baldwin, Brian Dullaghan, Rob Burnett, Alistair Bett, Alice Bennett, Wai Nang Poon, Chris Crerar, Kathy Leahy, Flow Mountain Bike, Tasmanian Parks & Wildlife Service, James Bowden, Masaaki Aihara, Sean Feennessy, Bruce Irwin, Liz Knox